When hiring a travel newborn care specialist, families cover both professional fees and travel-related expenses:
Professional Fees:
1. Specialist's hourly rate: $35-55+ per hour
2. Typical travel days include 10-12 hour work days
3. Some specialists charge flat daily rates for travel days
Travel Expenses (Paid by Family):
1. Round-trip airfare or mileage reimbursement
2. Accommodation (private room required)
3. Meals and per diem (typically $50-100/day)
4. Ground transportation
5. Any required travel documentation (international travel)
Example Cost Breakdown for 7-Day Vacation:
Specialist Fees:
7 days × 10 hours/day × $45/hour = $3,150
Travel Expenses:
1. Airfare: $600
2. Accommodation (private room): $1,400
3. Meals/per diem: $700
4. Transportation: $200
5. Travel Total: $2,900
Total Investment: $6,050 for 7-day vacation support
Note: Costs vary significantly based on destination, accommodation standards, specialist rates, and specific arrangements.
Accommodation Requirements
Travel specialists require private sleeping quarters with private or semi-private bathroom access. This might mean booking an extra hotel room, renting a larger vacation home, or ensuring guest room availability when staying with family.
Travel Day Considerations
Travel days (flying to/from destination) are typically compensated as full work days even if fewer active care hours occur, as specialists are dedicating their time to your family and cannot accept other work.

Specialist Requirements for International Travel
1. Valid passport with appropriate validity period
2. Understanding of any visa requirements for destination
3. Familiarity with international travel with infants
4. Flexibility with language barriers and cultural differences
5. Travel insurance (typically covered by family)
Family Considerations
1. Additional lead time for international travel planning
2. Understanding that international travel may command premium rates
3. Potential language barriers (specialists with language skills may be available)
4. Healthcare navigation in foreign countries
5. Cultural sensitivity and adaptability
Popular International Destinations
Our specialists have traveled with families to Europe, Caribbean, Mexico, Canada, UK, Asia, and other international destinations. We discuss destination-specific considerations during consultation.

Why Our Background Matters for Travel Placements
Travel care demands more than standard qualifications—it requires adaptability, problem-solving, and the ability to maintain quality care in unpredictable environments. Our agency was founded by Tonya Sakowicz, former co-president of the International Nanny Association and creator of the only CACHE International-accredited newborn care training program in the United States. We evaluate travel specialists not just on credentials, but on demonstrated flexibility and experience handling the unexpected.
How We Vet Travel-Ready Specialists
Beyond standard certifications (CACHE-accredited programs, NCSA, or our proprietary assessment), we specifically assess travel experience: international destinations they've worked, ability to manage time zone transitions, comfort with various accommodation types, and references from families they've traveled with. Not every qualified specialist is suited for travel—we identify those who are.
Matching for Travel Compatibility
Travel means close quarters and extended time together. We match based on destination experience, schedule flexibility, personality compatibility, and your specific travel circumstances. A specialist perfect for overnight care at home may not be the right fit for a two-week international trip—we help you find someone suited to both.
Direct Employment, Clear Arrangements
You hire your specialist directly and establish travel terms together—rates, covered expenses, schedule expectations, cancellation policies. Our placement fee covers the vetting and matching process. After that, the employment relationship is between you and your specialist.

Step 1: Travel Consultation
Call (602) 695-6775 or email agency@newborncaresolutions.com to discuss your travel dates and destination, travel purpose and schedule, accommodation arrangements, your baby's age and current routines, and specific support needs.
Step 2: Specialist Matching
We identify specialists with travel experience who match your needs, considering destination experience (domestic/international), adaptability and flexibility, availability for your specific dates, and personality fit for potentially close quarters.
Step 3: Logistics Planning
You, the specialist, and The NCS Agency coordinate travel arrangements, accommodation details, schedule expectations, expense agreements, and contingency planning.
Step 4: Contract & Travel Prep
You establish employment agreement including travel terms, finalize itinerary and responsibilities, confirm all travel bookings, and align on communication throughout trip.
Step 5: Travel & Support
Specialist travels with family, provides agreed-upon care, maintains flexibility for travel changes, and communicates regularly about baby's wellbeing and schedule.
Step 6: Post-Travel Follow-Up
We check in after travel to ensure satisfaction, address any concerns, and coordinate future travel needs if applicable.

For domestic travel, we recommend 4-8 weeks advance notice. For international travel or peak seasons (summer, holidays), we recommend 8-12 weeks or more. Last-minute arrangements are sometimes possible but limit specialist selection.

Most specialists understand travel can be unpredictable and build flexibility into agreements. However, significant date changes may impact availability. Cancellation terms should be addressed in your employment agreement.

While specialists require private sleeping quarters, many families rent larger accommodations with separate bedrooms. Hotels typically require booking a second room. When staying with extended family, specialists need guest room access.

While specialists strive for reliability, unexpected situations occur. We recommend discussing backup plans during booking. Some specialists may help arrange qualified replacements; others may have cancellation terms in employment agreements.

Some specialists charge premium rates for international travel due to additional complexity, time zone changes, and being away from home base. This is negotiated directly with your chosen specialist.

If travel is very short (2-3 days), you might consider hiring a specialist at your destination rather than paying travel expenses. However, familiarity with your baby and established routines often makes traveling with your regular specialist worthwhile.